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How to write a great message to an estate agent

Searching for a suitable rental property can take some time in this tight housing market. But don’t worry – we are here to guide you through the process!

On this page, you’ll find all the information you need on how to write a personal and compelling message to the landlord.

Step 1: What should you mention about yourself in your message to the landlord?

Make sure you include the following information in your message:

  • Your full name (and those of any potential co-tenants);
  • Your contact details: phone number and email address;
  • Whether you have pets who would be moving with you;
  • Your age, current place of residence, and living situation;
  • Your employment: job title, employer, location, and how long you have worked there;
  • Your income (an indication is usually sufficient);
  • Any personal assets or savings that may be relevant;
  • If you have a guarantor and who this is;
  • A brief explanation of your hobbies or interests;
  • The reason for your move (e.g. moving in together or a new job);
  • The date you would like to start renting.

Step 2: Show why you are a good tenant

In this market, landlords often have a lot of choice. Show that you are reliable and responsible.

For example, you could mention that:

  • You treat a property with care and keep it tidy;
  • You will cause as little disturbance as possible to your neighbours;
  • You always pay your rent on time;
  • You can provide a reference (landlord's statement) from a previous landlord if needed.

Step 3: Explain why this property appeals to you

Have you found a rental property that you like? Make sure to mention this in your message and explain why this property suits you so well.

Consider things like:

  • The address or type of property that appeals to you;
  • Why the area or city matches your preferences;
  • What you like about the style or appearance of the property;
  • Specific features that are important to you (such as a garden, balcony, or bath).

Keep this section short and to the point – focus on the points that truly matter to you.

Finally: extra writing tips for your message to the estate agent

  • Be concise: estate agents often receive many messages, so keep it short but powerful;
  • Check your text for spelling and grammar mistakes;
  • Write politely and in a friendly manner – making a good impression is important.